![]() ![]() Cutting out the extra step reduces errors and redundant data entry. Eliminate manual entry/re-keying: Instead of collecting a stack of invoices that have to be re-keyed into QuickBooks at the end of the day, or using an FSM tool that requires manual synchronization, an integrated solution sends new charges and billable items to the appropriate accounts automatically.Some solutions also generate a digital record of the transaction so you can email the customer a receipt. Accept cash-on-delivery payments: Bill customers while you’re still on site, bank the funds instantly, and automatically update your company ledger.This lets you give accurate, real-time price quotes for parts and services (especially if you created your parts lists in the QuickBooks inventory module) and update quantities as soon as you take items off the truck. Create invoices in the field: Invoices you create in a mobile field service app will immediately sync with QuickBooks accounting data.There are a number of advantages to using an FSM solution that integrates with your back-office accounting system: True integration means that both systems can share and update a single pool of data in real time, which is referred to as two-way synchronization. Or worse, you might only be able to perform “data imports,” which is a fancy phrase for pulling in. Some FSM solutions only offer one-way sync with QuickBooks, which is better than none, but still a long walk from intuitive. It’s easy for any software product to advertise compatibility with a third party application, but that doesn’t mean it’s truly integrated. What are the Advantages of Quickbooks Integration? There’s a pretty good chance you’re using QuickBooks to manage your company’s finances, and if you are, you’ll get the most value out of field service software for QuickBooks. With over 1.4 million users and over 50,000 accountants, CPAs, and consultants in its ProAdvisor network, Intuit QuickBooks is one of the most popular choices for business accounting software, especially among small and medium-sized businesses (SMBs). ![]() The alliance of these two systems keeps field service data and financial data synchronized throughout the day and eliminates redundant data entry, which can save your company valuable time, not to mention the inconvenience of dealing with bookkeeping errors and customer disputes. That’s why it’s best to look for a field service management (FSM) solution that integrates with the accounting software you already use. They either can’t collect payments onsite at all, or they can, but have to re-key every transaction into a separate system at EOD, which leads to stacks of paper invoices piling up in the office and a sloppy, mistake-ridden audit trail. The value proposition is clear for such businesses: simple, quick invoice creation and delivery, payment processing that is cheaper for business owners and more convenient for their customers, and real-time access to funds.Sadly, many businesses don’t have the infrastructure in place to do this efficiently. ![]() Those are likely to be businesses that interact with customers regularly in person and generally are creating paper invoices and receiving check, cash, or card payments. Instead, address key segments that would find the most value from digital invoicing. However, invoicing in the bank mobile app is not for everyone, and banks should not try to sell it or design it as such. Digital invoicing is an excellent place to start, as it helps business owners collect money faster, manage nonpaying customers, and create and deliver documents much more efficiently. Tech offerings encroach too heavily on traditional business financial services for banks to ignore them, and banks need to begin positioning themselves as financial hubs to compete for and retain engagement among their customers. Banks have largely stayed out of small-business digital invoicing and payment acceptance.
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